Retreat Event Terms & Conditions
The following Terms and Conditions (the "Agreement") are entered into by and between You ("Customer" or "You") and Fearless Fastpitch LLC ("Company", "We", or "Us").
Program
The Company agrees to provide You with access to the Event titled, "Fearless Warrior Retreat" ("Program"). As a condition of participating in the Program, You agree to be bound by and to abide by all policies and procedures set out in this Agreement, including those incorporated by reference.
Effective Date
This Agreement shall commence and be enforceable with respect to each Customer upon the date that Customer initially registers for the Program.
Terms of Use and Privacy Policy
The Company's Terms of Use and Privacy Policy are hereby incorporated by reference into this Agreement. Except as modified by this Agreement, each of those agreements and policies shall apply fully to You. In the event of a conflict between any of those policies and this Agreement, this Agreement shall govern.
The Event
The event will be conducted live and in person from July 27th, 2026 to July 30th, 2026. The Company shall provide the following to You as a ticket holder:
Overnight Ticket: Lodging at the retreat center, Meals within the confines of the event schedule according to ticket type, Activities, Live Sessions, Speakers, and Free time as outlined in the schedule, that are part of the Event consistent with your level of access.
Day Ticket: Meals within the confines of the event schedule according to ticket type, Activities, Live Sessions, Speakers, and Free time as outlined in the schedule, that are part of the Event consistent with your level of access.
Fees
In consideration of Your access to the Program, You agree to pay the purchase price for the ticket type You choose as it is set out on the sales page at the time of purchase.
Overnight Ticket: $1475
Day Ticket: $775
Deposit & Payment Policy
I understand that the $500 payment is a deposit to reserve my athlete’s spot for the retreat. The remaining balance must be paid in full no later than May 1st in order to secure and confirm my athlete’s registration.
If I choose not to attend the retreat, the $500 deposit may be refunded only if written cancellation is submitted prior to May 1st to hello@fearlessfastpitch.com
If the remaining balance is not paid by May 1st, or if cancellation is submitted after May 1st, the $500 deposit becomes non-refundable and will be forfeited. At that time, the reserved spot may be released and offered to another participant.
By submitting a deposit, I acknowledge and agree to these payment terms.
Refund Policy
The Company provides a no-questions-asked, money-back guarantee for the Program, as follows. You are entitled to request a refund until May 27, 2026. After that date, You will not be entitled to any refunds. To request a refund, simply send an email to hello@fearlessfastpitch.com before the deadline.
Upon determining that You are entitled to a refund pursuant to this policy, the Company will promptly issue an instruction to its payment processor to issue the refund. The Company does not control its payment processor and will not be able to expedite any refunds.
If You receive a refund of any purchase through this money-back guarantee, that shall immediately terminate any and all licenses granted You to use the material provided to You under this Agreement and the Company’s Terms of Use. You shall immediately cease using the material and shall destroy all copies of the information provided to You as part of the Program.
Ticket Transfer Policy
After the published refund deadline has passed, all retreat registrations become non-refundable as stated above. However, participants may transfer their registration to another individual.
To complete a transfer, the original registrant must notify The Company in writing at hello@fearlessfastpitch.com no later than 7 days prior to the retreat start date and provide the full name, email address, and contact information of the new participant.
The original registrant is solely responsible for arranging any resale or transfer of their ticket and for collecting any payment from the replacement participant. The Company is not responsible for facilitating, managing, or guaranteeing private ticket transfers or payments between parties.
The Company reserves the right to refuse a transfer if the request is submitted after the stated transfer deadline or if required participant information is not provided.
Once the transfer has been approved and processed, the new participant assumes all rights and responsibilities associated with the registration and agrees to abide by all retreat policies and terms.
Medical Emergencies
In the event of a medical emergency involving a participant, The Company staff may seek appropriate emergency medical care, including contacting emergency medical services (911), transporting the participant to a medical facility, and notifying the participant’s parent or guardian as soon as reasonably possible.
Parents/guardians authorize Fearless Fastpitch LLC to obtain emergency medical care for their child if they cannot be reached immediately.
Mental Health and Safety Reporting
The safety and well-being of all participants is a priority of Fearless Fastpitch LLC. While program staff strive to create a supportive environment, staff are not licensed mental health professionals, and the retreat is not intended to provide medical or therapeutic services.
While reasonable efforts will be made to respect participant privacy, confidentiality cannot be guaranteed in situations involving health or safety concerns.
If a participant discloses or staff reasonably observe indications of suicidal ideation, self-harm, threats of harm to others, or other significant mental health or safety concerns, The Company reserves the right to take appropriate action to protect the participant and others. Such actions may include, but are not limited to:
Immediate notification of the participant’s parent or legal guardian;
Contacting appropriate emergency services, mental health professionals, or local authorities if a participant is believed to be in immediate danger; and
Making any reports required by applicable Nebraska law, including reporting suspected child abuse, neglect, or conditions that may endanger a minor’s physical or mental health.
Parents and guardians acknowledge and agree that program staff may disclose relevant information to guardians, emergency responders, medical providers, or appropriate authorities when reasonably necessary to protect the health, safety, or welfare of the participant or others.
Participation in the retreat constitutes acknowledgment and consent to these safety protocols.
Safe Space
No bullying will be tolerated. This will be a safe place to share and be vulnerable with each other. Anything personal shared within the activities and conversations are to remain private within the retreat experience, unless okayed by retreat attendee. This does not include mandatory reporting for mental health or criminal activity.
Cell Phones
No personal cell phone use is allowed during the retreat. You will check-in your phones when you arrive and check them out when you leave.
Room Keys
All room keys and room cards are to be returned to retreat staff upon checkout. Any lost keys incurs a fine of $50 per key lost.
Facilities and Property Damage
Any damage or misuse will be fined according to retreat center guidelines and payable by the retreat attendee’s responsible party. Lost or broken item fees are determined by the retreat center and the responsibility of the person who lost or misused the item.
Behavioral Expectations and Removal from the Retreat
Participants are expected to follow all program rules and behave in a respectful and safe manner. If a participant’s behavior is deemed by staff to pose a risk to themselves, other participants, or the integrity of the program, The Company reserves the right to:
Notify the participant’s parent or guardian
Require early departure from the retreat
Restrict participation in certain activities
If a participant is dismissed from the retreat for behavioral or safety reasons, no refund will be issued, and the parent or guardian will be responsible for arranging transportation from the retreat.
Parent/Guardian Notification
Parents or legal guardians may be contacted by program staff at any time if a situation arises involving a participant’s health, safety, emotional well-being, or behavioral concerns.
Publicity Waiver And Release
The Company will be recording all of the sessions that are part of the event. This shall include the main stage sessions, breakout sessions, question and answer sessions, coaching sessions that occurs during the event. The Company reserves the right to use these recordings commercially for all legal purposes.
As a condition of participating in the Event, You hereby irrevocably permit, authorize, grant, and license Company and its affiliates, successors, and assigns, and the employees, officers, directors, and agents of each and all of them ("Authorized Persons"), the rights to display, publicly perform, exhibit, transmit, broadcast, reproduce, record, photograph, digitize, modify, alter, edit, adapt, create derivative works, exploit, sell, rent, license, otherwise use, and permit others to use the Event recordings, including to the extent that Your name, image, likeness, appearance, voice, or other identifiable information might appear on the recordings of the Event.
The Company shall be the exclusive owner of all rights, including copyright, in the recordings. You hereby irrevocably transfer, assign, and otherwise convey to Company Your entire right, title, and interest, if any, in and to the recordings and all copyrights and other intellectual property rights in the recordings arising in any jurisdiction throughout the universe in perpetuity, including all registration, renewal, and reversion rights, and the right to sue to enforce such copyrights against infringers.
In other words, the Company has the right to use the recordings – including any audio or video recordings of You participating in any sessions as part of the Event – commercially, including as marketing material going forward.
Unless a parent or guardian submits a written request to opt out prior to the start of the retreat, participation in the retreat constitutes acknowledgment and consent to this media release.
Ownership Of All Intellectual Property
All content included as part of the Program, such as text, graphics, logos, images, as well as the compilation thereof, and any software used in the Program, is the property of the Company or its suppliers and protected by copyright and other laws that protect intellectual property and proprietary rights.
The Company name, the Company logo, the Company slogan, and all related names, logos, product and service names, designs, and slogans are trademarks of the Company or its affiliates or licensors. You must not use such marks without the prior written permission of the Company. All other names, logos, product and service names, designs and slogans in the Program are the trademarks of their respective owners.
Your participation in the Program does not result in a transfer of any intellectual property to You, and, as a condition of participation in the Program, You agree to observe and abide by all copyright and other intellectual property protection.
You are granted a single-use, non-exclusive, non-transferable, revocable license to access and use the Program content and resources. You hereby agree that You will not modify, publish, transmit, reverse engineer, participate in the transfer or sale, create derivative works, or in any way exploit any of the content, in whole or in part, found in the Program.
The Company content is not for resale. Your participation in the Program does not entitle You to make any unauthorized use of any protected content, and in particular You will not delete or alter any proprietary rights or attribution notices in any content. You will use protected content solely for Your individual use, and will make no other use of the content without the express written permission of the Company and the copyright owner. You agree that You do not acquire any ownership rights in any protected content. We do not grant You any licenses, express or implied, to the intellectual property of the Company or our licensors except as expressly authorized herein.
You hereby agree that any infringement of the Company's intellectual property shall result in an immediate termination of the license granted hereunder. To be clear, if You violate the Company's intellectual property rights, Your access to the Program will be terminated immediately, and You shall not be entitled to a refund of any portion of the fees.
Confidentiality
The Company respects the privacy of its customers and will not disclose any information You provide except as set forth in this Agreement. As a condition of participating in the Program, You hereby agree to respect the privacy of other Program participants and to respect the Company's confidential information.
Specifically, You shall not share any information provided by other Program participants outside of the bounds of the Program unless You receive express written permission from such other participants to share the information. Similarly, the content of the Program contains the Company's proprietary methods, processes, forms, templates, and other information. You hereby agree not to share the information provided to You in the Program with anyone other than the Company, its owners and employees, and other Program participants.
No Warranties
The Company makes no warranties regarding the performance or operation of the Program, including any technological aspects of the Program. The Company further makes no representations or warranties of any kind, express or implied, as to the information, contents, materials, documents, programs, products, books, or services included in or through the Program. To the fullest extent permissible under the law, the Company disclaims all warranties, express or implied, including implied warranties of merchantability and fitness for a particular purpose.
Limitation of Liability
Limitation of Liability
You agree to absolve and do hereby absolve the Company of any and all liability or loss that you or any person or entity associated with you may suffer or incur as a result of use of the Event and/or any information and resources contained in the Event. You agree that the Company shall not be liable to you for any type of damages, including direct, indirect, special, incidental, equitable, or consequential loss or damages for use of the Event.
To the maximum extent permitted by applicable law, in no event shall the Company and/or its suppliers be liable for any direct, indirect, punitive, incidental, special, consequential damages or any damages whatsoever including, without limitation,
In further consideration of being permitted to participate in the event, I hereby agree to the following: on my behalf and on behalf of my participating children, I hereby irrevocably and unconditionally release, waive and discharge each of council and any of its affiliates, Fearless Fastpitch LLC and any of its affiliates, any other Fearless Fastpitch staff, and any of their respective directors, officers, employees, volunteers, and agents (collectively, the “releasees”), from any and all actions, claims and demands that I, my assignees, heirs, distributees, guardians, next of kin, spouse and/or legal representatives now have or may have in the future, whether known or unknown, foreseen or unforeseen, for injury, death or property damage, related to (i) my participation or my children’s participation in the programs, (ii) the negligence or other acts, whether directly connected to these activities or not, and however caused, by any releasee, or (iii) the condition of the premises.
On my behalf, and on behalf of my participating children, I hereby covenant that I, my heirs, assignees, distributees, guardians, next of kin, spouse and legal representatives will not make a claim against, sue or attach any property of any releasee in connection with any matters covered by this release.
Choice of Law & Choice of Forum
The Parties agree that this Agreement shall be construed under the laws of Nebraska regardless of any choice of law rules.
Each Party irrevocably and unconditionally agrees that any dispute arising under or related to this Agreement shall be resolved exclusively through individual, non-class arbitration to be held in Lincoln, Nebraska under the rules of the American Arbitration Association. Each Party irrevocably and unconditionally submits to the exclusive jurisdiction of such arbitration and agrees to bring any such dispute only in such forum. Each Party agrees that a final judgment by such arbitration is conclusive and may be enforced in other jurisdictions by suit on the judgment or in any other manner provided by law.
Fee Shifting
The Parties agree that the prevailing Party in any action relating to or arising out of this Agreement will be awarded its reasonable attorneys' fees and costs incurred as a result of such a proceeding.
Termination And Access Restriction
The Company reserves the right, in its sole discretion, to terminate Your access to the Program and the related services or any portion thereof at any time, if You become disruptive to the Company or other Program participants, if You fail to follow the Program guidelines, or if You otherwise violate this Agreement. You shall not be entitled to a refund of any portion of the fees and shall not be excused from any remaining payments under a payment plan in the event of such termination.
Miscellaneous Clauses
The Parties further agree:
Entire Agreement. This Agreement constitutes the sole and entire agreement of the Parties with respect to the subject matter contained herein, and supersedes all prior and contemporaneous understandings, agreements, representations and warranties, both written and oral, regarding such subject matter.
Amendments. No amendment to or modification of this Agreement is effective unless it is in writing and signed by each Party.
Severability. If any term or provision of this Agreement is found by a court of competent jurisdiction to be invalid, illegal or unenforceable in any jurisdiction, such invalidity, illegality or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction.
Waiver. No waiver by any Party of any of the provisions of this Agreement shall be effective unless explicitly set forth in writing and signed by the Party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercising, any right, remedy, power or privilege arising from this Agreement shall operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power or privilege.
Relationship of the Parties. The relationship between the Parties is that of independent contractors. Nothing contained in this Agreement shall be construed as creating any agency, partnership, joint venture or other form of joint enterprise, employment or fiduciary relationship between the parties, and neither Party shall have authority to contract for or bind the other party in any manner whatsoever.
No Third-Party Beneficiaries. This Agreement benefits solely the Parties to this Agreement and their respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any other Person any legal or equitable right, benefit or remedy of any nature whatsoever under or by reason of this Agreement.
Indemnification. Each Party (the "Indemnifying Party") agrees to indemnify, defend, and hold harmless the other Party, its officers, directors, employees, and agents for any losses, costs, liabilities, and expenses (including reasonable attorneys' fees) relating to or arising from the Indemnifying Party's (i) breach or non-fulfillment of any representation, warranty, or covenant in this Agreement, (ii) breach of this Agreement, or (iii) grossly negligent behavior in connection with this Agreement.
Force Majeure. Neither Party shall be liable or responsible to the other, nor be deemed to have defaulted or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement when and to the extent such failure or delay is caused by or results from acts or circumstances beyond the reasonable control of that Party including, without limitation, acts of God, flood, fire, earthquake, explosion, governmental actions, war, invasion or hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest, national emergency, revolution, insurrection, epidemic and pandemic, lock-outs, strikes or other labor disputes (whether or not relating to either Party's workforce), or restraints or delays affecting carriers or inability or delay in obtaining supplies of adequate or suitable materials, materials or telecommunication breakdown or power outage. If the event in question continues for a continuous period in excess of 15 days, either Party shall be entitled to give notice in writing to the other to terminate this Agreement.
Contact Us
If you have any questions, concerns or complaints please contact us by email: hello@fearlessfastpitch.com.
